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Board Members Present: Chairman Jim Haynes, Brent Sleep, Bill Jones & Gary Wescott.
Others Present: Maintenance Supervisor Doug Bopp, Secretary Treasurer Jacquie Albright and JUB Engineer, Paul Klatt, JUB Engineer Chris Horgan, patrons Randy Allen & Ellen & Daniel Maddux
Public Forum:- Patron Randy Allen addressed the Board with regards to the Birch Bay Lane Annexation requiring more information on the ownership of the lateral main sewer line to the Districts main. Jim responded by assuring Randy that the lateral sewer line belongs to the Patrons of the Birch Bay Addition. It was noted that installation of a locating wire would be required for the use of the District Maintenance Supervisor in case of an emergency. Currently the Birch Bay property owners are in the process of consolidating lots.
Agenda: Jim Haynes opened the meeting at 2:00pm.
Approval of Minutes : A motion was made and seconded to approve the minutes of the November 9 2011 General Board Meeting. Motion carried.
A motion was made and seconded to approve the minutes of Special Meeting held October 31 2011 with the US Army Corps of Engineers. Motion cariied
Water Reclamation Report: Jim Haynes reviewed the water reclamation report. The land application season is over.
Treasurer’s Report and IFP
The audit was made available for review. Jacquie supplied the Board with a balance sheet as requested by the Auditors. The balance sheet is supplemental to the IFP charts.
Integrated Financial Plan . Jacquie reviewed the IFP with the Board. November figures shown after all the audit entries have been completed. The LID account was reimbursed $5,000.00 from 2009-2010. Total payback to the LID savings account is now complete. Two more LID’s were paid off completely. The Expansion Project savings account has been increased by 3 sewer hookups ($27,000.00) - Barry Fisher $5,000 and Rudolph Kreps $22,000 plus interest. Current Operations was reviewed. The Auditors journal entries moved $42,804 to the correct accounts. Money from Operations Account will be deposited into the Asset Fund next month after Peter Hallock calculates the amount to move (Approx $40,000.00) Priorities List was reviewed and Chuck will update for January 2012 meeting.
Maintenance Report :The lagoon liner at the land application site has been repaired by Northwest Linings. Pump at the land application site is working fine. Doug performed a test run on the charcoal filter barrels. Refilling the charcoal in plastic barrels will save some money however, Doug is not sure the Bonner County Land Fill will accept the used charcoal. It was suggested he contact Waste Management and get information on cost of disposal and the correct way to dispose of the used charcoal.
Dolsby station was acting up again. Paul Klatt brought the software for the PLC. Avista contends two phase is adequate but JUB would like to see the three phase connected as this would provide more stability and a balanced power supply. Paul suggested Doug get a hold of Tim Closson of Kootenai-Ponderay District and ask Tim to look at the Dolsby lift station or get a hold of Eric Levenshulme a local programmer to do the same thing.
Agenda Items
Maddux-Reduction in charges for the Long Bridge Grill:-Daniel and Ellen Maddux presented a letter to the Board asking for a decrease in billing as the restaurant/lounge is seeing, in these economic times, a decline in business. Currently the Long Bridge Grill is being charged for 7.44ERus’ for sewer and 3.69 ERU’s for water allowing 44,259 gallons of water. The Current billing is $530.20 per month. The Maddux’s would like to be charged for actual use rather than a flat fee. They have closed part of the restaurant and added pool tables and have decided to serve only bar food. The board said they would consider the Maddux’s request but first they would need more information on how other District’s calculate commercial entities. Jim will gather more information and check with Paul Klatt. The Board requested that the Maddux’s continue to pay the amount as per the current rates charged and asked for information on the reduction of seating.
POCWA:-Gary reported that POCWA did not meet in December. Currently everything is on hold regarding the regionalization
Sewer Admin Fee:-Two patrons Dennis Gordon and Robbie Bailley paid the $500.00 non refundable Administration Fee with their Building Location Permit back in 2010. However, neither party will be building. They are requesting the Administration Fee be used towards their LID or service payment. The Board agreed that the fee is non-refundable and cannot be used for other services.
Non User Water Fee:-Dennis Gordon recently purchased the lot next to him that went into foreclosure 2010. There has been a $4.00 non user water fee assessed on the account since 1998 deriving from when the District was going to supply water to Birch Banks property. The water line runs across Fry Creek and is attached to a meter on the SW corner of Gary Wescott’s property. The line has been broken for many years and the (Gordon's new) property has been hooked up to a well. The Board agreed to reduce the Gordon’s new service account by $4.00 as the District will not be supplying water to the east side of Fry Creek. Patrons now have access to Mountain Springs. There will not be a refund on the past $4.00 payments made. Gary Wescott offered to abandon the easement at his cost and return the water meter to the district.
Expansion Project:-Paul Klatt PE District Engineer updated the Board regarding the bid process and the 8 contractors who attended the meeting today at 12:00noon. Ray Watkins an Electrical Engineer and Ralph ???….a forester were also available to answer any questions. Everyone in attendance reviewed the Fish Hatchery Lift station and the Land Application site. Bid packets will be opened on December 20th at the District office at 4:00pm. Jim will be in attendance and any other Board member who wishes to be part of the process.
Paul went over the Sunset Bay pump station and the need for an Electrical Engineer to look at the cost of replacing the pumps (currently too large for the station) and the option of using the Fish Hatchery control panel at Sunset Bay.
Paul reiterated that JUB is not responsible if the Electrician decides to re-use the Fish Hatchery panel at Sunset Bay.
Truck Use:-The Board reviewed the compilation of the members input as to the truck use. It was decided to let Doug keep the truck at his residence when not in use in case of an emergency. Jacquie will compile a policy for the Board’s review.
Next Meeting:-The next regular meeting of the Board of Directors will take place on January 11 2012 at 2:00pm at the Water Life Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 4:00pm
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