Board Members Present: Chairman Jim Haynes, Brent Sleep, Chuck Samson & Gary Wescott.
Others Present: Maintenance Supervisor Doug Bopp, Secretary Treasurer Jacquie Albright and JUB Engineer, Paul Klatt and patron electrical contractor Terry Deal
Public Forum
Agenda:The agenda was approved as presented. Jim Haynes opened the meeting at 2:00pm.
Approval of Minutes: A motion was made and seconded to approve the minutes of the December 14 2011 general Board meeting. Motion carried
Water Reclamation Report: Jim Haynes reviewed the water reclamation report. The land application season is over however an overview of the season was discussed by Jim and the Board members. The lagoon is now at the lowest level it has been since 2004.
Treasurer’s Report and IFP-Integrated Financial Plan
Chuck went over the IFP with the Board members. As noted on the Audit Manager’s report, some bank accounts are not covered by the FDIC ceiling amount of $250,000. The need to open up yet another bank account is needed. The LID assessments will be mailed out this month. The asset fund is being ‘fed’ by depositing $5,053.33 per month from the Operating account. Budget shows a little strain in Administration (increase in Dues & Fees); Professional fees (Increase in cost of Audit and Accounting); and Payroll (realignment needed). The Project Priorities was updated showing item #003 as completed. Expansion Project will be discussed in Executive session as to the re-distribution (authorized by DEQ) of the Expansion budget and possible overrun.
Maintenance Report:New main disconnect in the cistern pump vault. The conduit had not been connected correctly when the power panel was installed.
A new motor starter was installed in the control box at the deep well. The wire from the control building was in poor shape and consequently the pump was overloaded.
Feb 1st items 4, 5,6,7,8 listed on the project sheet will begin.
Discussion followed with regard to the CPU at the Dolsby Lift Station. The station voltage dips with a 2 phase transformer and should be on a three phase to eradicated the problem of overloads and brown outs. When the PLC trips brownouts occur and the PLC has to be re-set. Discussion as to installing an automatic Allen Bradley switch on the PLC was discussed but it was decided the expense was prohibitive...
The new ABS pumps are still on back order.
Doug passed information about a 30HP Myers 28HP Pump being sold by Dickerson Company for $7,500. It isn’t new but has been ‘shelved’ for a few years and is a discontinued pump. Discussion followed regarding the price and the life of discontinued model and getting parts. Attention was drawn to the March 2010 meeting where the results of the B.K. Electric survey confirmed bringing all the District lift station into uniformity as the parts are not interchangeable. A Myers pump would not be in uniformity with the other pumps used in the District and the size was also questioned. The Board decided to put the discussion on hold pending more information and vote by e-mail if need be.
The size of the pumps needed for Sunset Bay and the build out for the future was discussed. The Board decided the Sunset Bay project needs to be rebid and to include 10HP pump and an electrical panel.
Agenda Items
POCWA Gary reported that POCWA will meet in March. Tristate, POCWA and DEQ are requesting grant money to perform a nutrient evaluation of the River. Grant money is available for each region. Gary updated the Board on the Sagle Valley Water Association.
Expansion Project. Paul Klatt PE District Engineer updated the Board on the two lowest bids submitted for the project. The award must take place within 35 days of the bids being opened to hold the contractors to the bids and terms submitted. Bids will be sent to Katy Baker-DEQ- for review. Discussion will take place in the Executive session as to which company will be awarded the bid. Wage rate determination needs to be assessed. Jacquie will contact the Panhandle Area Council and engage their help. Stephanie Bonney, Bond attorney, will be contacted with regards to the budget increase and the bonding authority closure. JUB will take care of the change orders.
Discussion with regards to alternatives and how much the District can afford or can we extend the loan. Also, can District employees perform some of the alternative work? It was decided to award the base bid (pending DEQ agreement) and the alternatives can be added (or not) later.
Truck Use. The Board and Doug reviewed the policy for the District truck use. Animals are not allowed in the truck cab but can ride in the box-bed. The truck may be stored at an employee’s residence only with the written consent of the Board. Jacquie will update the policy and e-mail for the Board’s review.
Executive Session. Jim canvassed the Board with a written and oral vote to enter into Executive Sessionand all Board members agreed to enter into Executive Session Citing IC 67-2345 (f) and IC 67-2345(b).
Upon emerging from Executive Session the Board decided to award the Expansion Project Base Bid to Apex Construction.
Jim and Paul will contact DEQ as the necessary documents needed to go forward with the project.
Evaluation dates will be set up for employee reviews.
Next Meeting The next regular meeting of the Board of Directors will take place on February 8 2012 at 2:00pm at the Water Life Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 4:45pm
