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Board Members Present: Chairman Jim Haynes, Brent Sleep, Bill Jones, Gary Wescott and Chuck Samson.
Others Present: Maintenance Supervisor Doug Bopp, Secretary Treasurer Jacquie Albright and JUB Engineer, Paul Klatt, Patrons Jerry Lewis, Tom Williams and Bruce Lines.
Agenda: Jim Haynes opened the meeting at 2:00pm.
Approval of Minutes: A motion was made and seconded to approve the minutes of the June 8 2011 Board meeting. Motion carried.
Water Reclamation Report: Jim Haynes reviewed the land application report. Infiltration increased because of poor weather and that in turn raised the lagoon level.
Treasurer’s Report: Proposed Budget and IFP report-see agenda items
Maintenance Report:
Haying is complete with 35.7 tons harvested. Dan Wood will fertilize as per Paul Klatt’s schedule for the 2nd cutting.
Harvey Pipe needed some adjustments however the salvaged old pipe is working out well.
Installing new fence. Paul Klatt reported that the old fence bordering our buffer zone is outside the District boundaries by 20 feet in some areas. Doug reported that 2/3 of the current fence needs to be replaced. The test well does remain inside the District boundaries. Some areas of the old land application site need re-fencing and signs added.
Hand line on the east side of the land application site is currently being installed.
The pond is down to 2.5’.
The cistern pump was pulled on Monday at the well site.
Agenda Items
Integrated Financial Picture: CURRENT OPERATIONS ($75,325.00) includes the Whitney ($9,543.22) payments from past due services and hookup fees. The ASSET FUND ($130,021.00) is being fed by depositing $4,628.00 per month. The ‘possible uses’ of the fund were discussed with the priority being; the cistern pump ($8,000.00); purchase and install 3-4 new grinder pumps for E-1 stations ($10,000.00) and the possibility of two new dialers ($2,000.00). Discussion followed regarding the purchase of a new truck/minivan for daily use by Doug. LID ASSESMENTS-223 assessments were billed in 2011; 208 assessments have been paid and 4 LID accounts have been fully paid. Eleven (11) LID assessments are delinquent and will be placed on the Bonner County Lien List. Proposed Budget: The proposed budget was reviewed with the recommendation to:-increase Utilities by 4% ($1,800.00); decrease R&M by $5,400.00 as the asset fund will be used for some replacement items; decrease vehicle expense by $1,500.00 and increase the asset fund by $5,100.00 to accelerate the buildup. The board members agreed with the recommendations regarding the proposed budget. The Proposed budget will be published next week advising the District about the Public budget hearing to take place August 10th 2011 at the next Board meeting. EXPANSION The engineering schedule for the expansion is a month behind but will not affect the rest of the project. The clearing and grubbing will take place in September/October.
Lien List. All delinquent accounts for LID assessments and service accounts were reviewed. Letters were sent 6/22/2011 certified mail, return signature required, informing all delinquent accounts about the upcoming Bonner County Lien List on July 31st 2011. Three letters have been returned as unclaimed.
POCWA On vacation till September.
Annexations. The land application site and Birch Bay annexations were discussed. Attorney Ted Diehl is preparing a Resolution for the Board stating the terms and conditions required for the Birch Bay Annexation. Engineer Paul Klatt stated that the survey of the newly acquired land for the land application site is continuing to be surveyed as some of the old boundaries are in question. (also affects the fence.)
Contract. Brent circulated a disclaimer/waiver to be signed by Doug Bopp in regards to IC 18-1359 ‘Using Public Position for Personal Gain’. Attorney Ted Diehl is to review.
Water Meters The Board agreed that each ADU should be viewed separately. The need of a separate water meter was a question from Mrs. Whitney regarding the cost to the property owner of installing a separate water meter.
Refund for Robert Thompson. Robert Thompson’s addition has been finished and is, by District Definition, a ‘Guest House’. The $500.00 Administration/inspection fee was returned and no hookup fees were collected.
Foreclosed Lot-Tom Williams. The Board was aware of the foreclosure of John & Melissa Fahey’s one (1) acre property with a modular home. The property adjoins the District’s land application site between the two recently purchased pieces of property the District has acquired from the Linscott Family. Patrons Tom Williams, Jerry Lewis & Bruce Lines addressed the Board as to the District’s need to acquire the property. Mr. Williams supplied the Board with documentation of the foreclosure. Chairman Jim Haynes said the Board will review the process to be followed for the possible acquisition however, only by an election of the District patrons would that be possible and the time line may be slim. The property is currently going to Trustee Sale for the unpaid principle balance of $167,383.25 plus interest of 5.5% per annum from 10/2010 and late charges and impounds. The Board will follow up.
Next Meeting
The next regular meeting of the Board of Directors will take place on August 10th 2011 at 2:00pm at the Water Life Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
The Public Budget Hearing will also take place at the same meeting.
Adjournment: Meeting was duly adjourned at 3:30pm
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