Board Members Present: Chairman Jim Haynes, Brent Sleep, Bill Jones, Gary Wescott and Chuck Samson.
Others Present: Maintenance Supervisor Doug Bopp, Secretary Treasurer Jacquie Albright and JUB Engineer, Paul Klatt...
Agenda: Jim Haynes opened the meeting at 2:00pm.
Approval of Minutes: A motion was made and 2nd to approve the minutes of the October 12th 2011 general Board Meeting. Motion carried Minutes of the Special Meeting were not available.
Water Reclamation Report: Jim Haynes reviewed the water reclamation report. The land application season is over and 21.5 million gallons of re-claimed water has been applied. The level in the upper lagoon at the end of October is as low as it has been for over the last 7 years. YTD precipitation is over 3.5" below normal.
Treasurer's Report and IFP
The auditors began the District?s audit on October 24th /25th and should be completed by December 1. The auditors require two months invoices after the fiscal year end to determine fraud patterns.
Integrated Financial Plan Chuck reviewed the IFP. October figures are subject to change slightly after the audit entries have been completed. No changes to the LID accounts. The Expansion Project savings account has been increased by 2 abandoned septic systems to two sewer hookups ($22,000.00) for Brian Cox and Terry Hecox. Current Operations was reviewed. Auditors would like more designations attributed to specific projects. Money from Operations Account will be deposited into the Asset Fund after the audit changes and current budget has been loaded for use with Current Operations Priorities List.
Priorities List reviewed in maintenance report.
Maintenance Report:
Chlorine Equipment ? Priority W1-Estimate from Spokane Instruments to install liquid chlorine instead of gas is $1,850. This did not include the electrical and plumbing so the estimated cost of $2,500 will remain until Doug receives estimates for electrical and plumbing. The eye washing facility will be moved during the winter months as it is an inside.
A new valve, for air relief, needs to be inserted in the 6" line going to the water tank. Cost estimate of $3,000. Doug is having some trouble locating the line.
Corroded Pipes in Pump house-Priority W4-The cost for replacement of the corroded pipes in the pump house including valves is estimated at $2,500.
The lagoon liner at the land application site is in need of repair. Estimate from Northwest Linings of $1,500 to repair. Doug will contact Northwest Linings to perform the repair work.
Soil samples need to be taken and the stainless poles need to be straightened.
Lift stations-The District has 54 pumps in total with only one 25HP motor pump. Of the 54, 38 pumps are 15 years or older. Fry Creek has 2- 18 ABS pumps. There are two Hydro Matics at Sunset Bay. Sunset Bay Pumps-Priority S1-Doug supplied estimates for cost of replacement pumps at Sunset Bay from Deal Electric and Dickerson Pump. Board decided to put this on hold until more information was collected from Paul Klatt. A preliminary estimate of $25,000 has been set for an upgrade to the Sunset Bay lift station that includes 2 pumps at $8,500 each.
Fry Creek Lift Stations- Priority S5: Jones Road is having a problem. PumpTech has been contacted & sent a quote of $11,467 for the large ABS pump for # 17 Jones Road (old C4) and $4,141. for a small ABS pump for #8 Comeback Bay End (old A-22). The Board approved the purchase of both pumps for a total of $15,600 to be funded out of the Asset Fund
Cross-Connection Prevention-Priority W7- Shown as a deficiency on the last DEQ inspection report. The water patrons of the SWSD are required by Federal Law to have back flow prevention devices installed and inspected annually by a certified backflow inspector. SWSD needs to remind patrons of this obligation as part of the SWSD Cross-Connection Prevention program.
Water and Sewer service to the Black Estate. Jacquie will follow up.
The water in the test wells is running very clean. On 10/31 the pipes were cleaned at the North well and the West well.
Agenda Items
Springy Point The Springy point ERU count based on water consumption and in comparison to the other commercial facilities in the District amounted to 7.3. The Board agreed that 7 ERUs would be charged. Jacquie will contact the Corps of Engineers and relay that 7 ERUs will be charged in the future for the recreation area.
POCWA Gary reported on the outcome of the first meeting held this fall. The Regional District will not be formed within the foreseeable future and therefore the $100.00 fee will no longer be assessed. Tom Heron gave an update on the delisting of the River and spelt out the current information on delisting the River was incorrect.
Daniel Heintz Property The Board reviewed the attached history regarding the illegal hookup. Attorney Ted Diehl has all the information and is proceeding with litigation.
Expansion Project. Paul Klatt PE District Engineer updated the Board as to the bid process and that it will be December when the sealed bids will be opened and awarded. The plans and instructions to bidders will be available at the Bonner County Plan Centre, the District Office and JUB Engineers. The Board will review the contract documents and specifications and e-mail their comments to Paul. John Tindall (DEQ) will review on Monday 14 Nov and respond to Paul regarding bid requirements in relation to the terms and conditions of the District?s agreement with the State Revolving Fund (SRF). A meeting is tentatively set for 5:00pm Monday 14 Nov for preliminary bid review by Board members. Paul will be available by phone if needed. Paul will e-mail the 'advertisement for bids' for publication in the Daily Bee by the District. A Pre-bid meeting will be scheduled for 12:00 noon December 14th prior to the regular Board meeting for Paul, Doug and bidding contractors. Sealed bids will be opened on December 20th at the District Office at 4:00pm.
Sewer Connections Payment Plan The board reviewed Ordinance 08-01 and agreed that a payment plan was not conducive with the terms of Ordinance 08-01. The Board agreed to adhere to the terms of Ordinance 08-01 and not accept payments for a sewer connection.
Annexation of Birch bay Lane. Sewell Engineers has been in contact with Paul Klatt regarding the boundary map.
Next Meeting
The next regular meeting of the Board of Directors will take place on December 14th 2011 at 2:00 pm at the Water Life Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 4:30pm
