Board Members Present: Chairman Jim Haynes, Brent Sleep, Bill Jones, Gary Wescott.
Board members absent: Chuck Samson.
Others Present: Maintenance Supervisor Doug Bopp, Secretary Treasurer Jacquie Albright and JUB Engineer, Paul Klatt, Patron Jim Hann.
Agenda: Jim Haynes opened the meeting at 2:00pm.
Approval of Minutes: A motion was made and 2nd to approve the minutes of both the August 10th 2011 Public Annexation/Inclusion hearing and the minutes of the regular Board Meeting with a correction being made to the Public Hearing minutes. Motion carried.
Water Reclamation Report: Jim Haynes reviewed the water reclamation report. There was practically no precipitation for August .03". The normal amount for August is approximately 1.2". This brings our YTD 1.6" less than the average for this time of year.
Treasurer’s Report: Motion was made and 2nd to adopt the 2011-2012 budget. Motion carried.
For the treasurer’s report please see the Integrated Financial Plan (IFP)
Maintenance Report:
Shallow well pump is being rebuilt.
Sunset Bay #1 –both pumps went out. The pumps were pulled & cannot be repaired. When the 15HP pumps were installed in 1996 the sensors had not been connected. Two old 5 HP pumps, (old Dolsby lift station) have been temporarily installed & both pumps are working fine. When the Annexation/Inclusion for Birch Bay Lane is complete, the effluent will be pumped into the Sunset Bay lift station. The possibility of the Sunset Bay lift station being undersized was discussed. Dickerson Pump and R.C. Worst will be contacted for bids for the cost of larger pumps and also fixing the electrical panel.
The ‘wipes’ situation is becoming a problem again. Jacquie will send out another reminder to the patrons.
The newly installed E1 stations need some ‘finishing off ‘.
The Chlorination equipment needs to be replaced as it is not working to capacity. Spokane Instrument to come and repair and/ or replace the equipment. Not chlorinating as of now.
The stations will be cleaned again in October; some of the floats are full of grease.
Dan Wood’s 2nd hay cutting harvested 14 ¾ tones of hay. He will fertilize next year.
Marshal Roberts’s easement. The District will ask for a new easement to build a road to the lift station as the old easement was only for sewer line and was executed before Jack Howard built his house.
Paul Klatt addressed the need to file a Record of Survey of the re-use site and his concern regarding some of the boundaries being different on the survey relative to the current residences. The District needs to move and re-fence the North side and also a new fence to the south needs to be installed and the signs relocated. Cost of approximately $20,000.00. A clearer and wider turn on the easement of the road to the re-use site will also be required as the corner is too sharp for turning the trailer with irrigation pipe. The board decided the cost of the re-fencing and the widening of the roadway should be absorbed in the Expansion Project and will be added to the construction side of the Expansion costs. An amendment to the current easement will also be sought. The Board agreed to have Paul Klatt record the survey as presented.
Agenda Items
James Hann addressed the Board with regards to the cost of a sewer connection $11,500.00. Mr. Hann suggested to the Board that a payment plan be introduced to enable those property owners wishing to build or abandon septic systems. Mr. Hann said that the ‘over time’ payments of the $11,500.00 might encourage more people to build. Mr. Hann also mentioned that this was not a new procedure to the District as a payment plan had been used before. Jim Haynes informed Mr. Hann that the procedure introduced in 1976 accepted payments (3 payments of $100.00 each) but that a connection was not made before the connection fee had been paid in full. Discussion followed with regards to the District charging an interest fee, how much down and over how long a period. There was also discussion with regards to the District ‘financing’ hookup fees for everyone who wishes to hookup. Bill (and Jacquie) agreed that if the Board is considering payment plans then ONLY those patrons who were converting from septic to sewer should be considered and that a payment plan not be offered to all patrons wishing to connect to water and sewer. It was agreed to contact attorney Ted Diehl and find out what would be appropriate in this matter.
Integrated Financial Picture: CURRENT OPERATIONS ($84,385.00) includes a water hookup of $5,000.00 from Krumenacker. The ASSET FUND ($138,815.00) is being fed by depositing $4,628.00 per month next fiscal year the amount will be increased. The ‘Note-Purchased cistern pump’ is incorrect. The District purchased 4 E1 replacements pumps at a cost of $6,686.06. The ‘possible uses’ of the fund to purchase and install 3-4 new grinder pumps for E-1 stations was designated at $10,000.00 LID ASSESMENTS-223 assessments were billed in 2011; 213 assessments have been paid, one LID patrons is almost finished paying their assessment; and nine (9) LID assessments and one (1) service delinquency have been placed on the Bonner County Lien List. EXPANSION The engineering schedule for the expansion is still a month behind but will not affect the rest of the project. The clearing and grubbing will take place in September/October. Probably be slash& burn rather than chipped. Paul will review the cost. The fourth request for reimbursement has been sent in to Katy Baker for payment.
Truck Information-Brent had bids from the two companies who responded of the three companies contacted. Taylor Parker had a 2012 Truck 4 cylinder 24 MPG highway/18MPG city at a cost of $17,676.00: Rokstad Ford offered a 2011 6 cylinder super-cab, 18MPG highway/14MPG city with 100,000 miles extended warranty and a trailer package at $19,000.00+/-. There were some discounts offered with the Ford truck that could be applied at the time of purchase. Brent had not heard from Blackie at Alpine Motors and decided to give him another call and have a chance to submit his bid.
It was decided that a trailer package or super cab did not need to be included in the bid. Paul Klatt asked if a bid request had been asked of the State Surplus Property. A bid had not been requested as the Board wanted to keep everything local especially important was service of the vehicle.
Krumenacker. Mr. Krumenacker was added to the agenda because he had been in the office this morning asking for a ‘sign off’ on a BLP for the Buck Run house. The house has been sold (closing October 1st ) & the new owner is planning on renting out the home. He has contracted with Kreumenacker to build a separate garage with accommodation above it. The new owner will use the apartment when he is in town. Mr. Krumenacker advised that he was building a guest house (that require no additional connection fees) however, a fridge, kitchen sink and stove would make the ‘guest house’ into an ‘apartment’ which requires 1/2 water and sewer connection fees to be collected. It was suggested that Jacquie let Krumenacker and the Title Company know about the fees.
Next Meeting
The next regular meeting of the Board of Directors will take place on October 12th 2011 at 2:00pm at the Water Life Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
