Water Reclamation Report: Jim Haynes reviewed the land application report. Jim is using Mike Bauer’s weather station to gather information for precipitation figures that show a 1¾ increase for the current month of April above April 2010.
Treasurer’s Report: Realignment of the budget. Agenda item IFP
Maintenance Report:
United Pump. Doug and Brent presented a proposal from United Pump and Drilling that included the cost of a backup operator at $350.00 per month; a 24 hour ‘on call’ service at $55.00 per hour plus $ .70/mile; a monthly Site Service Check of 23 pumps at a cost of $700.00 per month plus a Spread Sheet of Data Collecting and Forecasting at $150.00 per month for a total cost of $1,200.00 per month. Discussion followed. Jim asked that more research be conducted in regards to what the District would be saving if United Pump were employed and asked Doug to indicate what savings he would be making. Brent liked that United Pump would be repairing some of the pumps. It was suggested that Doug use United Pump for a few pump repairs to observe their work and check out the costs.
Land Application Site. Monitoring wells-North well very clean, 4’ higher than last year. West well is clearer, level the same as last year. South well is lower and water is clear.
Samples to the Lab. Doug has been driving samples to Accurate Testing in Coeur d’Alene a couple of times per week during the testing period. Pacific Cargo Services (PCS) picks up samples at the Money Depot in Ponderay and Doug sometimes uses them for delivery. PCS is used by other water and sewer districts. Bob Hanson’s daughter is willing to drive Tuesday samples to CDA each week at no charge.
Plow Truck Lloyal Amstutz replace the distributer as the module went out again. Most of the plastic and rubber has corroded and will need replacing. Doug feels that Lloyal Amstutz needs to go through the truck again as there are many connections in poor condition.
Doug will be out of town May 8-18th.
Bob Hansen, Brent Sleep and Joe Bopp will be available.
Agenda Items
Annexation Kirk Kappen, spokesperson, presented a request for annexation into the District on behalf of the landowners of Birch Bay Lane. Mr. Kappen is requesting that the original plat of ten (10) lots of Birch Bay Lane (now 5 home sites of two lots each) plus 3 contiguous lots be annexed into the District due to failing septic systems and the inability to be able to replace the current septic systems. Birch Bay Lane is between Springy Point Recreational Area and Sunset Bay, both being in the District. The original Birch Bay Lane lots were ‘grandfathered’ into having septic systems by Panhandle Health District but PHD is now unable to renew the permits for re-construction of new septic systems as the area surrounding Birch Bay Lane will not support current septic system standards. The Birch Bay Lane septic systems are all situated on lake shore lots and are failing rapidly due to age, design and water infiltration. The overflow situation into the Lake is of major concern. A few landowners have resorted to renting ‘Honey Buckets’ to alleviate the stress on the septic systems. Mr. Kappen produced signed letters from all 8 landowners plus documentation of each lot, requesting annexation. Discussion followed between the Board members and Mr. Kappen in regard to construction, lift stations, cost and precedence. Of concern is the Districts first obligation to those patrons in the District; however, the reason SWSD was formed in the first place was to help illuminate pollution of the Lake from septic systems. A MOTION was made and seconded to accept annexation of Birch Bay Lane for the current designated 8 homes ONLY pending approval by DEQ as per the District Loan WW1101. Approval would also require each of the 8 landowners in the Birch Bay Lane annexation to consolidate their 2 lot parcels into one lot parcels making 8 single lots to be annexed. Motion carried.
Integrated Financial Plan (IFP):
Chuck presented the IFP with a Power Point presentation. The mid-year realignment of the budget was discussed. The realignment involves $800.00 being deducted from Administration; $1,500.00 being added to Utilities; $5,500.00 being deducted from Professional Fees: $19,000.00 being deducted from Maintenance and Repair; $4,500.00 being added to Mileage reimbursement; $5,500.00 being deducted from Vehicle Expense and $24,800.00 being added to the Assets fund.
The 2010-2011budget remains the same.
Chuck, Brent and Doug had a meeting to discuss the possible use of the Asset Fund for future projects in the District and to prioritize the projects. The #1 project is to replace the Cistern pump that has two pumps and one is currently failing. Other items were placed in priority. There was discussion on the purchase of a second truck. Jim asked Brent and Doug to prepare items for discussion in regards to the need of a second truck and specifically what was the District going to do with the truck the District now owned.
Ordinance Review The Board discussed Ordinance 11-02-Accessory Dwellings and the cost of hooking up and the monthly fee. The terminology in Ordinance 08-01, Section 10 ‘Additional Dwelling Unit’ will need to be changed to ‘Accessory Dwelling Unit’. Each Board member will review the proposed Ordinance and it will be discussed at the May meeting.
Whitney Rental A letter from Janet Whitney was discussed and in view of the lack of passing Ordinance 11-02 it was decided to draft a letter to Ms. Whitney requesting she pay a monthly fee of $109.20 until the Board has reviewed and passed Ordinance 11-02.
POCWA Gary updated the Board on the progress of POCWA.
Next Meeting
The next regular meeting of the Board of Directors will take place on May 11th 2011 at 2:00pm at the WaterLife Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 4.30pm
