Water Reclamation Report: Jim Haynes reviewed the land application report noting that precipitation levels are lower than normal. Jim discussed where he receives his information ,Mike Bower at the weather station and weather.com. In the November meeting there was discussion on re-installing the District’s weather station. Jim has contacted John Tindall and is awaiting his response.
Treasurer’s Report: The audit was presented to the Board.
Maintenance Report:
Lagoon Levels. Doug reported that the lagoon levels are the highest in three years for the month of February. Sprinkling will start in April. Doug will discuss with Paul Klatt the use of the Glenn Harvey pipe to be installed on the NW corner of the land application site AFTER the survey has been completed. The survey is delayed due to weather.
Dolsby Lift Station. The phase monitor was down again. United Pumps was called in to re-program the dialer. Avista Power Company will be installing a new three phase transformer to eliminate the PLC fluctuation.
News Release. Last year Doug had a conversation with Greg Goodfellow of Avista in regards to the donation of the Avista Truck. A photo in the Daily Bee as well as Kudos would be appropriate to recognize Avista for the donation. Doug will get in touch with Greg and find out when he will be in Sandpoint. Members of the Board to also be included in the photograph...
Deep Well Pump. The new deep well pump that pumps water to the water tower, is now working. The pump and lining were replaced at a cost of $6,549.00 by Sandpoint Pump and Power. The water tank is in need of a cleaning, this can be accomplished by vacuuming.
Pump and Motor Survey. BK Electric submitted a bid of $1,850.00 at the January meeting to conduct a survey of the pumps and electric motors similar to the survey done in January 2010. He will plot a graph showing a base line for determining those pumps in need of replacement. Bob Kennedy has now offered to conduct the survey of ALL the pumps every 6 months at a cost of $800.00 each time. Discussion followed.- How many pumps over 10hp, how many motors are included and the necessity of evaluation every 6 months. The Board will get back to BK Electric at a later date.
District in the Next Four Years. Doug informed the Board that he was planning on staying on with the District for at least four more years. He would like to submit a ‘wish list’ to the Board regarding projects he feels need to be accomplished within this time period and would like the Board to budget for them. He suggested the Board consider hiring United Pump Company to take the responsibility for full maintenance of all the District lift stations. United Pump will clean and maintain the pump stations as well as perform evaluations for repairs and replacement. United Pump Company would also be on call 24/7 for emergencies and call outs. This would free Doug up to take care of other projects and allow him a more normal 9-5 work day.
Fahey Property. Doug has been in contact with the Fahey who own a piece of property next to the land Application Site. The 1 acre property is listed for $185,000.00. The District is not in need of the property.
Integrated Financial Plan (IFP):
Chuck presented the IFP that shows the Board a ‘deck’ of financial charts placing ALL the Districts financials into one integrated plan. Chuck reported on his findings from the maintenance invoices over the past three years, stating that anywhere from $15,000-$21,000.00 per year (averaging $18,000.00 per annum) of the maintenance budget should be reallocated to the Asset Fund. Chuck recommended that another $2,000.00 per month be added to the current $2,500.00 per month currently being deposited into the Asset Fund making a total of $4,500.00 to be deposited. Chuck will get with Brent and Doug to determine future projects for the Asset Fund.
Land Acquisition Attorney Ted Diehl is drawing up the purchase agreement. This will include the first right of refusal for the remaining adjoining Linscott property; the lots south of the proposed purchase property will retain a 100’ set back on the Linscott property and the current six lots the District is purchasing will be realigned into 2 lots at the Linscott expense. Ted informed Jim that the current legal description of the six lots is not accurate. Gary also asked about an easement by Remy Road.
POCWA Gary updated the Board on the progress of POCWA and the voluntary reduction program. At this time the lack of a nutrient base impairs determining a reduction program as an analysis is not available. The Water Keepers Group conducted water sample test, taken from the bridge, however, these tests proved to be in-accurate. The IDEQ would like to de-list the River but the Water Keepers are challenging IDEQ. Currently the controversy is in Public Comment Period.
Employee Update Brent and Bill interviewed Zane Hall on Monday Feb 7th 2011. Ricky Bilman did not show up for his interview. Brent was not sure if a qualified person could be hired for 20 hours a week. Is the district replacing a part-time operator now that Nick has left or was the District looking for a full time RCO?
Jim asked Doug how the lift stations were to be inspected with only one person. Doug said he would call for a 2nd person (Terry Deal or Bob Kennedy) if he needed to. Jim asked that Brent and Doug look into the OSHA regulations and requirements regarding confined spaces and the need for two operators as he would like to make sure the District is in compliance.
Spare Filter Patron Glenn Harvey had enquired of the Board if the District had a spare charcoal filter available at the District Maintenance shop ‘as the Lodge has scheduled a number of weddings for the spring season and he didn’t want to have deal with the odor from the pump station again’. Doug verified there is a spare charcoal filter and added that ‘the door’ will be also be finished soon.
Next Meeting
The next regular meeting of the Board of Directors will take place on March 9th 2011 at 2:00pm at the WaterLife Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 4.35pm
