Water Reclamation Report: Jim Haynes reviewed the land application report.
Treasurer’s Report: The treasurer’s report –Covered by the Integrated Financial Plan
Maintenance Report:
Dolsby Lift Station- A quote from United Pump & Drilling for $1,532.30 to conduct needed upgrades to the Dolsby lift station was discussed. The bid included a heavier surge protector, phase monitor, panel heater, indicator light, some new time delay fuses and the labor costs associated with the install. The board agreed to accept the bid as presented.
Bob Kennedy Quotes
To install auto dialers on lift stations 7 & 4 at a cost of $850.00 each including installation. A bid for $1,850.00 to perform an annual audit on all 23 lift stations and include a graph indicating the condition of each lift station and pump. The District paid $1,500.00 for the audit to be performed in 2010. Doug to ask Kennedy if he cannot perform the audit for the same price as 2010. A bid of $1,575.00 to install an alarm system on the maintenance building. The Board did not feel this was necessary. Brent to offer help securing a steel lock box for the District’s tools. Doug to keep the District tools at the shop. To install a new electrical panel and upgrade the lift station at Sunset Bay at a cost of $13,500. The new station will be comparable with the Dolsby station.
200 Foot Rule The rule applies to buildings that are within 200 ft of the main sewer line, NOT property lines. If the building (that has bathroom and kitchen facilities) is within 200ft of the District’s main sewer line then the building must be hooked up to the District sewer system.
Jones Road Station The pump station needs the main pump to be lifted out. The station is under a 3 phase power line and Doug’s back hoe is in the shop. Brent will stop by with a fork lift to remove the pump.
Integrated Financial Plan (IFP):
Chuck presented the IFP that shows the Board a ‘deck’ of financial charts placing ALL the Districts financials into one integrated plan. An increase in revenue of service fees was discussed especially in regards to those patrons who had not paid in previous years. Discussion also noted most ‘snowbirds’ pay for 6 months while their home is closed up for the winter.
Chuck reiterated the need for the Board to determine a dollar threshold for assets. A motion was made and seconded to set a threshold of $1,000.00 for Capital Assets. Discussion followed regarding the authority of use and how to spend it. It was determined that the maintenance supervisor and members of the Board be in contact during this process. Any item over $1,000.00 will require a purchase order. Motion carried. Chuck will go back over the past 3 years invoices to determine how much should be in the asset fund.
Paul Klatt Paul presented two contracts to the Board. The first contract was for the Reuse Expansion Project. This contract matches to the budget for the Expansion Project as required by DEQ Revolving Fund Agreement. These funds will be for the items NOT covered by the DEQ Revolving Fund e.g. Survey, design and administration. Approx $56,700.00. A motion was made and seconded to accept the contract from JUB Engineering for the Reuse Expansion Project. JUB engineering asked for a caveat to be included which states that DEQ has to be in contact with JUB and the reviewing agents will be Katy Baker to Carol Garrison. Discussion followed. Motion passed. Chairman Jim Haynes and Engineer Paul Klatt signed the agreement.
The second contract was for JUB to conduct the 2010 Annual Reuse Report. A motion was made and seconded to accept the contract from JUB Engineers for the Annual Report. Motion carried.
Whitney Rental The Bonner County Planning Department is following up with the Whitney’s as the Planning Department does not have a record of any building permit being issued.
Sewer & Water Inspection form
Doug Bopp and Jacquie Albright are working on an inspection form for the new water and sewer hook ups. A photo will be taken of each connection for the client files.
Sewer & Water Hookups Follow up is needed to make sure that water hookup fees are collected with sewer hookup fees wherever applicable. Doug will be watching in the District for permits and the progress of construction.
Springy Point. The Board discussed the need to gather information regarding the number of users at the Springy Point Recreation Area. Jacquie will contact the Corp of Engineers to find out what the estimated number of day use people, overnight tent campers, motor home use and boat use is.
Land Appraisal The District hired David Noonan of Appraisal Associates to value the Linscott Property that consists of 6 lots (14.19 acres) for the District’s Expansion Project. Appraisal Associates valued the land at $300,000. Mark and Matt Linscott hired their own appraiser, Hal Carter of Carter Appraisals, who valued the land at a retail value of $450,000. Gary called for an executive session.
POCWA Gary updated the Board on the progress of POCWA and the delisting of the Pend Oreille River. Currently the Water Keepers Group, a highly funded and motivated group, would like the River to not be delisted. POCWA is currently trying to establish a voluntary group to participate with P & Z’s requirements of finding the source points to find the leeching. Farmers, loggers etc will be contacted.
Employee Update Shawn Crayne was in attendance and requested a status update on the employment situation from the Board. Brent addressed the question and assured Shawn that his application was being reviewed.
Annexation Request An annexation request from Lloyd and Marilyn Maudlin of 3678 Lakeshore Drive was received this morning in the mail. The Board reviewed the request. The Board cited the District’s policy to not annex property at this time. The current expansion will not take care of those patrons already in the District.
Executive Session At 4:15pm a MOTION was made, seconded and passed to hold an executive session. Chairman Jim Haynes identified the authorization for the executive session as 67-2345 (1) subsection C and the following board members voted (signed and voice)in favor of holding an executive session: Jim Haynes, Gary Wescott; Bill Jones; Brent Sleep and Chuck Samson. The executive session was closed at 4:45pm and the regular Board meeting resumed.
Upon emerging from Executive Session a MOTION was made and seconded to authorize the District to purchase 14.19 acres from Matt and Mark Linscott for the price of $439,000. Six lots are to be converted into two lots, the Linscott’s will bear the cost of the realignment. The Linscotts will set 100 ft setbacks on their (Linscott) remaining property that connects to the District’s new property and the District shall have first right of refusal for the any of the remaining Linscott property. Motion carried. The Board authorized Jim to contact attorney Ted Diehl and Matt & Mark Linscott.
Next Meeting The next regular meeting of the Board of Directors will take place on February 9th 2011 at 2:00pm at the WaterLife Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 5:00pm
