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Board Members Present: Chairman Jim Haynes, Brent Sleep, Bill Jones, Chuck Samson and Gary Wescott
Others Present: Secretary Treasurer Jacquie Albright and Randy Allen
Public Forum: Randy Allen addressed the Board regarding the Annexation and he was requiring clarification on engineering specifications, pressure lines etc. Randy also asked about accessory dwellings and if Birch Bay Lane would be allowed to add Accessory Dwellings.
Agenda: Jim Haynes opened the meeting at 2:00pm. The agenda was approved as presented with the addition of the Fertilization Schedule from Paul Klatt.
Approval of Minutes: A motion was made and 2nd to approve the minutes of the April 13th 2011 Board meeting. Motion carried.
Water Reclamation Report: Jim Haynes reviewed the land application report. High precipitation this month. 950,000 gallons were applied to the land application site this month.
Treasurer’s Report: Budget realigned. See IFP report
Maintenance Report:
Board member Brent Sleep presented the maintenance report in the absence of Maintenance Supervisor Doug Bopp.
Land App Site. Brent reported that Joe Bopp was able to apply water at the Land Application site the last 3 days because of the dry spell in the weather. Over 2 million gallons have been applied to date.
Fertilizer Cost. The cost to apply fertilizer to the field is approximately $300.00. Dan Wood, the farmer is to stand the cost of fertilization and use the schedule supplied by Paul Klatt Engineer. A question arose as to who will monitor how much fertilizer Dan applies?
Harvey Pipe The fields have been too wet to pick up the rest of the pipe and move to the land application site. As soon as the weather is better the rest of the pipe will be moved.
Charcoal Filters Three charcoal filters need to be replaced. Doug is thinking of purchasing the charcoal and replacing/refilling the barrels on site as this may be a cheaper than purchasing new barrels. Brent will ask Doug to look into and compare the cost and time of buying new barrels versus refilling old barrels. There is the question of how the old charcoal will be disposed of.
Bob Hansen Bob will take care of the well sampling tests while Doug is gone.
Agenda Items
Ordinance 11-02 A MOTION TO APPROVE AMENDMENTS TO ORDINANCE #08-01 SECTION 2 ‘DEFINITIONS’ TO INCLUDE SEPERATELY THE DEFINITION OF AN ACCESSORY DWELLING UNIT AND A GUESTHOUSE; TO AMEND ORDINANCE #08-01 APPENDIX ‘B’ TO DELETE ‘ACCESSORY DWELLING UNIT’ AND ‘GUEST HOUSE’ IN THE EQUIVALENT RESIDENT SCHEDULE; TO AMEND ORDINANCE #08-01 SECTION 10 ‘HOOKUPS’ TO DELETE THE TERM ‘ADDITIONAL DWELLING UNIT’ AND REPLACE WITH ‘ACCESSORY DWELLING UNIT’;TO AMEND ORDINANCE #09-02 APPENDIX ‘A’ RATE-SCHEDULE TO INCLUDE RATES FOR AN ‘ACCESSORY DWELLING UNIT AND SEPERATELY A ‘GUEST HOUSE’; OF SOUTHSIDE WATER AND SEWER DISTRICT OF BONNER COUNTY IDAHO AS APPROVED BY THE BOARD OF DIRECTORS MAY 11 2011.
A MOTION to adopt Ordinance 11-02 as read and waive the 3 readings of the Ordinance was made by Gary Wescott and seconded by Bill Jones. Jim Haynes, Brent Sleep and Chuck Samson voted to approve the motion. Motion carried.
A letter from Janet Whitney received that morning was addressed as it related to Ordinance 11-02. A response to the Whitney letter after Ordinance #11-02 has been published with Appendix A and B will be sent requesting payment for connection/hookup fees and monthly service fee for two water and two sewer connections.
Integrated Financial Picture: Chuck conducted a power point presentation on the Integrated Financial Picture. One area of concern is the LID and the 22 payments still outstanding, including Troy Krumenacher who is currently building in the District on an LID property. Current Operations are looking good and the budget realignment has helped to construct a more realistic picture. The Asset fund is ‘being fed’ and a current prioritized list of items for the use of the Asset Fund was reviewed. Also, there are items noted that the Operating Fund could absorb in this fiscal year. Expansion Project and Reimbursement Requests from DEQ were reviewed. The Engineering Schedule is on target for May as the Survey will be completed weather pemitting. The Construction schedule will not begin till August. Jacquie was asked to get in contact with Troy Krumenacher about the water/sewer connection & his delinquent LID payment.
Service Agreement and Connection Guide Jacquie is preparing a Homeowner Packet that will include a Service Agreement Letter and a New, Expanded or Change in Service Guidelines. Brent stated that a State Plumbing Permit is required and should be added to the Service Agreement and the New, Expanded or Change in Service Guidelines. Jacquie will follow-up.
POCWA Gary updated the Board on the progress of POCWA and the need for a budget relating to what operational level the POCWA Board decides on. Everything is still in the infancy stage
Springy Point Contract: This information was passed to the Board in an e-mail relating a conversation Jacquie had with Craig Brindall, COE Recreation Supervisor May 3rd 2011. Craig disclosed the number of user of Springy Point Recreation Area during the season Memorial Day (last Monday in May) through Labor Day (first Monday in Sept). In 2008 there were 20,789 visitors. In 2009 22,873 visitors and in 2010 there were 22,038 visitors. There were also about 600 visitors out of season. The weather and the cost of gas are factors in attendance. Currently the Corp. pays $163.80 per month for sewer (#ERU’s) throughout the year. The average cost (approx) per visitor is .09cents. Springy Point has wells on site. The contract with the Corp and the District is up for renewal in November. Craig Brindall said he would be willing to come and talk to the Board. Gary asked if we had an idea of how much water they used. Jacquie will follow up.
Contract Labor /Employee: A letter from Sherri Fulton regarding her sewer hook-up was read to the Board. She states that she has been in touch with Doug twice in the fall and once recently and Doug will stop by and install a new sewer line from the septic system to the main sewer line. The Fair Labor Standard Act and Idaho Code 18-1359 ‘Using Public Position for Personal Gain" does condone an employee working as an independent contractor and penalties apply relating to such. Brent was not in agreement, telling Doug not to work for a patron on his time off should not be dictated by the Board. Jim asked Brent to write up a scenario for the Board stating why and how Doug should be able to work for patrons of the District AND stay within the law.
Water Leak Overage-Clowes: Mr. and Mrs. Clowes asked the Board to waive the cost of $524.90 associated with a water leak at their property on Lakeshore Drive. The leak was a result of a ‘flapper’ in a toilet being stuck open throughout the winter. A MOTION was made and seconded to reduce the overage charges to $400.00. Discussion followed. Vote of 2 yes 3 no. Motion did not pass. Discussion followed regarding the amount of water 500,000+ gallons wasted in the leak that went straight through the sewer system and had to be applied at the land application site. A MOTION was made and seconded to not waive the overage charges because of the cost related to 500,000 gallons of water being applied at the land application. Motion carried.
Fertilization Schedule-Paul Klatt Paul Klatt sent an e-mail and snail mail regarding the amount of fertilizer the farmer, Dan Wood may apply to the land application site. Jacquie will send a copy to Dan Wood.
Next Meeting
The next regular meeting of the Board of Directors will take place on June 8th 2011 at 2:00pm at the WaterLife Discovery Centre 2100 Lakeshore Drive, Sagle, ID 83860.
Adjournment: Meeting was duly adjourned at 3:50pm
Respectfully submitted Approved
Jacquie Albright, Secretary/treasurer Jim Haynes, Chairman
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